Cloud-based software that assists companies in effectively managing their maintenance responsibilities, work orders, and assets is what you’ll find behind the hood of a maintenance management system. It provides a variety of capabilities, including work order management, preventative maintenance scheduling, asset management, inventory management, and vendor management. Using this technology, organizations are able to quickly track and monitor maintenance activities, schedule tasks, and streamline their operations. Users can set up many locations and user roles because of the platform’s intuitive design and high level of customizability. In addition, it offers an interface with common payment channels, making it simple for businesses to process payments for maintenance services. For firms that are trying to improve the efficiency of their maintenance management procedures, the maintenance management system is a solution that is both effective and efficient overall.
Features
Comprehensive location-based dashboard
The dashboard will compile all the pertinent information pertaining to the various locations into a single tab for easy access. This data can consist of any pertinent facts, such as the number of work orders, assets, parts, and vendors connected to each site.
Utilize QR Codes to create and control multiple locations
Users of the system will be able to build and control several places that may be quickly followed using a QR code. Users will have an easier time identifying and locating the many assets or parts that are linked with each place as a result of this.
Simple administration of personnel details based on location
Users of the system will have the ability to manage the specifics of their personnel according to the place they are in. They can control their working hours, track their attendance, and assign particular staff members to various places, for instance.
Managing work orders according to location
Users of the system will be able to handle work orders for various locations. This may involve generating new work orders, delegating those orders to members of the staff, monitoring the progress of those orders, and finally closing the orders after they are finished.
Develop and maintain your assets
Users will be able to generate and manage a variety of assets that are connected with each location through the use of this system. This can entail managing their maintenance schedules, adding new assets, and updating their information.
Create and maintain the parts
Users of the system will have the ability to construct and administer a variety of components that are connected to each site. This can involve tracking their inventory levels, revising their specifications, and adding new parts.
Establish and control vendors
The technology will let users create and control many merchants connected to each site. This can involve adding new vendors, keeping their information up to date, and monitoring their invoices.
Multiple users, each having their own role
Multiple users, each with a distinct position inside the organization, such as administrator, manager, and employee, will be supported by the system. According to the position that they play, each user will have access to a unique set of functionalities.
Control planned maintenance tasks
Users will be able to handle planned maintenance chores for a variety of assets linked with each location with the help of the system. Among these activities are the scheduling of maintenance tasks, the monitoring of their progression, and the completion of the tasks once they have been completed.
Organize purchase orders
Purchase orders for various components connected to each location can be managed within the system. This may involve generating brand-new purchase orders, monitoring their current state, and making any necessary changes to their specifics.
Includes landing page
The system will contain a landing page that will provide an overview of all the system’s features and functionalities.
Email templates
The system would give users customizable email templates to use for delivering notifications about work orders, maintenance jobs, and purchase orders.
Integration of Wasabi, Local, and AWS as cloud data storage providers
Customers will have greater freedom in storing and retrieving their data thanks to the system’s integration with several cloud data storage alternatives such as Local, AWS, and Wasabi. These options will be available to customers through the system.
Google Calendar for the work order module
Users will be provided with a comprehensive view of all their booked work orders thanks to the system’s integration with Google Calendar.
Asset barcode printing for tracking and identification
The users of the system will have the ability to print barcodes for their assets, which will make it much simpler to identify and keep track of those assets.
RTL on/off, primary color, sidebar, and layout settings that can be customized
Users of the system will have access to a wide variety of customization choices, including RTL on/off, primary color, sidebar, and layout, so that the software can better accommodate their individual requirements and inclinations.
More detail on few features
The Stunning Dashboard
SaaS dashboards are the most common and contain all the necessary information in one place. The fact that it displays all the information geographically is what matters most. Dashboards have undoubtedly improved our lives, as can be seen by everyone. The Pie Chart enables you to comprehend the status of all work orders, down to the smallest detail, such as The location, Work Order Overview with the Line Chart, Open Work Order, Complete Work Order, Assets, PMs, etc. In brief, this helpful tool may be used to manage any aspect of your company.
The Locations Management
Isn’t it incredible that you may obtain the filtered data for each business action without ever filtering them?
Yes. It is possible thanks to SaaS’s location management capability. You can learn more about the place that has already been built and chosen for the output through this. There is no need to restrict the specific business division or divisions of the specific location or locations. With just one click, management can modify the location.
Request Work Order Portal
An automatically produced QR Code or the Work Request Portal link can be used to submit a work request or search it up. This creates a special link. You can obtain and review work order requests without the customers logging in.
Managing the Staff
SaaS focuses on practical methods for managing the entire team in accordance with the areas they have registered in. Manual personnel filtering is not necessary for specific locations.
Assign each staff member specific responsibilities
You can give roles to each member of your workforce using SaaS. Control their access to particular parameters by changing their permissions.
Work Order Administration
The SaaS work order management functionality allows for hassle-free and paperless work order management. This facilitates the management of plans and other duties from any location using any device.
The management can make work orders by keeping an eye on the assets and giving each work request a High, Medium, or Low priority. The management will be granted the authority to delegate the work request to any one of the users who are already in place. Both users and management have the ability to update the task status. The entire procedure is clear-cut and practical. Work Order Management’s detailed page will walk you through Task Status, Asset Information, Due Dates, and more.
Additionally, the calendar view offers Monthly, Weekly, and Daily views of each information.
Management of Assets
The SaaS assets management function has made it incredibly easy to create and manage the entire asset, including all of its assembled elements. You can keep track of the equipment you desire and the quality and state that you want.
Additionally, the advanced functionality allows you to keep track of previous maintenance records and associated costs.
Management of Parts
Isn’t it stress-free to periodically keep an eye on the quantity of parts being used in various assets? SaaS makes it simple and straightforward to move forward because of its component development and management capability.
The technician has given you the information from the SaaS work orders. They can easily determine whether the parts are available in different locations. Through this function, one can keep track of how, where, and by whom parts are used.
Management of Planned Maintenance
You must choose the highest priority among numerous requests for manual maintenance, and over time, you must compare it to the progress of the task. Up until recently, this was done manually. The SaaS Plan Maintenance feature will provide you a clear understanding of what has to be completed for maintenance tasks and in what order of importance.
Additionally, you can direct users using descriptions and different instructions that are provided in a variety of formats, including checkboxes, data, files, numbers, radio buttons, selection, and text fields/areas, on the detail page of any plan maintenance. By doing this, the directions given to either side remain open. Another element of invoices is that they are coordinated with the specific tasks completed and the appropriate invoices.
Management of Vendors and Purchase Orders
When we outsource the maintenance of certain components of our assets, vendors are the ones who assist us. Here, managing the entire set of responsibilities in a streamlined manner is effortless thanks to the SaaS vendor management tool.
You must first input the suppliers’ personal information in order to proceed. After that, you may relate the assets they look after to the components they offer. You can immediately make buy orders for that specific vendor using the buy Orders tool.
Template emails
Instead of starting from scratch every time, the user can choose from pre-designed and customized email layouts thanks to the email templates function. Additionally, this offers accessibility, uniformity of draughts, readiness, and a reduction in the amount of work needed to repeatedly draft the same email. These models can be changed to fit a variety of needs.
Integration of Wasabi, AWS, and Local Cloud Data Storage
Incorporating Wasabi Protection, AWS, and Local Cloud Data Storage is necessary. The user is helped by this function of cloud data storage.
It enables both internal and external data storage space for backup and archiving, disaster recovery, cloud data processing, and storage tiering based on a variety of costs, availability, performance, recovery, and migration requirements. The cost-effective and third-party authorized cloud data storage providers AWS and Wasabi to protect data against hacking.
